Town of Otisfield
Board of Selectmen Meeting Minutes
August 21, 2013
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson – Chairman, Rick Micklon &Lenny Adler present.
2. FLAG SALUTE:
Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from August 7, 2013. *Motion to accept minutes. HF /LA – Unanimous.
4. SPECIAL EVENTS
A.
5. COMMITTEE REPORTS:
A. Planning Board, Dan Peaco; - Escrow Fees may need to be raised: BOS gave PB the ok to determine Escrow amount. TT will Draft something up saying it is ok to have planning board decide on an escrow and submit it to BOS at next meeting.
6. DEPARTMENT HEADS:
A. Sexton, Dan Peaco: Work was started on the Two Ponds Trails and Town Pound as of today.
B. Fire Chief, Mike Hooker: Requested town funding for the Otisfield share of the Norway/Otisfield stand alone antenna systems. Capital Investment Reserve account will be used for the $9,000 for Frost Hill Tower w/ Norway.
C. Town Clerk, Sharon Matthews: 3R’S – Ruth’s Reusable Resources: Sharon visited Portland location on Saturday and was impressed. Stationary and many other office supplies were available. Inventory was new in packages. They had (4) pages of schools and businesses that were registered users. Highly recommends that Otisfield join this membership. Membership is $500/year for as many people you designate to go. Biddeford warehouse is having a showing in September. *Motion that we allocate $500 from town office supplies/admin to purchase a membership. HF/RM – Unanimous.
7: QUESTIONS/COMMENTS FROM THE PUBLIC.
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS (MIM Not in attendance; Anne Pastore filling in).
A. Heniger Park Lease letters went out to everyone in Heniger Park. No feedback as of yet.
B. Sign Usage Policy: Town Office is asking those using the community hall to put the sign letters up, and also to come and take the letters down. The Sign out front of the town office is crooked and wobbly, possibly due to the rain. The base may have been washed out a little bit. RM: Will put some stakes in to stabilize it. Annie: The garden area around sign has become overgrown and Annie is suggesting putting some stone or stepping stone down. BOS all agree that this can be done.
C. Foreclosures: Tax acquired property, Home owner is willing to pay last few years of taxes and then offering to put it up for sale and pay remaining taxes when property is sold. HF: We have a rule to pay back taxes, plus one year in advance so I am not if favor of making an exception. LA: if you take a partial payment you pose a threat of NOT receiving the final payment. HF: not in favor of taking the property over if something can be worked out. Sharon: She was in agreement to paying what was owed, but was questioning the 2014 taxes in advance. Sharon will draft a letter and let BOS review it when it’s ready. Verbiage should include a time frame of 6 months and if it’s not cleared up it will go up for auction. BOS are all in agreement of foreclosing.
9. ADJUSTMENTS TO AGENDA
A. None.
10. UNFINISHED BUSINESS
A. None.
11. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant #3 to pay the town bills. RM/LA - Unanimous.
12. QUESTIONS OR COMMENTS FROM THE BOARD
A. LA: Paving on Silvaqua Road was nicely done.
B. “No Parking” signs should be placed up immediately at the intersection of Shore and Silvaqua Road. Home owners can park where it was agreed upon. No work has been done since the last meeting.
C. Otisfield Cove Road, parking area: HF: Three parking places at this site. It states in the court order that it’s only to allow people to get their boat in and out of the water. It is not for parking trailers. They are to be parked in a different location. BOS still feel it’s a civil matter. Anyone can use it, because it’s considered public.
13. ADJOURNMENT. *Motion to adjourn at 7:53 PM. HF/RM-Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on September 4, 2013
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